1. Google Calendar

Best for: Users already using Google’s suite of tools for personal and professional scheduling.
Google Calendar is a widely used, free app that integrates with Gmail, Google Meet, and other Google tools, making it easy to schedule appointments and business meetings. It’s perfect for those who want seamless integration with other Google services.

Key Features:

• Event Scheduling: Quickly schedule appointments and meetings.
• Calendar Sharing: Share your calendar with colleagues or clients for easy coordination.
• Video Conferencing: Integrates with Google Meet for virtual meetings.
• Reminders: Set up reminders to ensure no meetings are missed.

Why we like it: Google Calendar’s integration with the Google ecosystem makes it a simple yet powerful tool for managing both personal and professional appointments.

2. Microsoft Outlook

Best for: Professionals who rely on Microsoft Office tools for business.
Microsoft Outlook is more than just an email app—it includes powerful calendar features that make it ideal for scheduling business meetings. With integration across the entire Microsoft 365 suite, it’s an excellent tool for managing professional appointments, especially in corporate settings.

Key Features:

• Meeting Invitations: Schedule and send meeting invites via email.
• Calendar Integration: Syncs with other Microsoft Office tools like Teams and OneNote.
• Time Zone Support: Automatically adjusts meeting times across time zones.
• Reminders and Notifications: Set reminders for upcoming meetings.

Why we like it: Outlook is a reliable and feature-rich app that helps users coordinate meetings with ease, especially in larger organizations that use Microsoft products.

3. Calendly

Best for: Individuals and teams looking for a streamlined appointment scheduling tool.
Calendly is a simple yet powerful tool designed to eliminate back-and-forth email chains when trying to schedule meetings. Users can share their availability, and invitees can select times that work for them, making scheduling fast and efficient.

Key Features:

• Automated Scheduling: Share availability and let others book meetings.
• Customizable Time Slots: Set specific meeting durations and time slots.
• Integrations: Syncs with Google Calendar, Outlook, and Zoom.
• Reminders: Send automatic reminders to attendees.

Why we like it: Calendly’s automated scheduling system is perfect for busy professionals who want to make appointment booking easy for both themselves and their clients.

4. Zoom

Best for: Virtual meetings and webinars.
Zoom has become one of the most popular platforms for virtual meetings, but it also includes great features for scheduling and managing business meetings. With calendar integrations and meeting reminders, Zoom is a top choice for those who frequently hold online appointments.

Key Features:

• Virtual Meetings: Schedule and host virtual meetings with ease.
• Calendar Integration: Syncs with Google Calendar and Outlook for easy scheduling.
• Reminders and Notifications: Send automatic meeting reminders to attendees.
• Recording: Record meetings for future reference or sharing.

Why we like it: Zoom is great for managing virtual business meetings, especially with features like calendar syncing, reminders, and recording options.

5. Acuity Scheduling

Best for: Service-based businesses that need a client appointment system.
Acuity Scheduling is an ideal app for service professionals—such as consultants, fitness trainers, or health practitioners—who need a seamless system to manage client appointments. It offers powerful booking features, making it easy for clients to book appointments that fit your schedule.

Key Features:

• Online Booking: Clients can schedule appointments directly from your calendar.
• Time Zone Detection: Automatically adjusts appointments based on time zones.
• Custom Forms: Gather client information through customizable forms during booking.
• Payment Processing: Accept payments and deposits for services within the app.

Why we like it: Acuity Scheduling offers a professional solution for managing client appointments, complete with time zone adjustments and payment processing features.

6. Doodle

Best for: Group meetings and finding the best time for multiple participants.
Doodle is a simple yet effective tool for scheduling group meetings. Instead of endless email chains trying to find a convenient time for everyone, Doodle allows you to create a poll where participants select their availability. Once the majority has voted, the meeting is set.

Key Features:

• Meeting Polls: Let attendees vote on the best meeting time.
• Calendar Syncing: Syncs with calendars to avoid scheduling conflicts.
• Notifications: Get notified when participants choose their availability.
• Integrations: Connect with Google Calendar, Outlook, and Zoom.

Why we like it: Doodle is perfect for organizing meetings with large groups, offering a democratic way to choose the best time slot for everyone.

7. Cikava Events Organizer

Best for: Business professionals and event organizers who need a comprehensive scheduling tool.
Cikava is designed to help users manage appointments and business meetings with ease. Its intuitive interface allows users to organize events, track attendees, and send reminders automatically. It’s perfect for professionals who need to keep everything in one place while ensuring seamless coordination with clients, colleagues, or teams.

Key Features:

• Event Creation: Easily create and manage events or meetings with customizable options.
• Automatic Reminders: Schedule automatic reminders for attendees.
• Attendee Tracking: View RSVPs and track attendee responses in real time.
• Integrated Calendar: Sync with popular calendars to avoid double-booking.
• Collaboration Tools: Share events and meeting agendas with participants.

Why we like it: Cikava makes managing meetings stress-free with features that allow users to handle everything from scheduling to follow-up. Its simple interface and efficient event management make it a go-to app for busy professionals.

1. Setmore

Best for: Small businesses and teams that need appointment management with integrated payment options.
Setmore is a great app for small businesses and teams that handle appointments with clients. It offers an intuitive interface for scheduling, managing appointments, and even processing payments—all in one app. Setmore also supports virtual meetings with built-in integrations.

Key Features:

• Appointment Scheduling: Manage appointments and bookings with ease.
• Payments: Accept payments via Stripe or Square within the app.
• Virtual Meetings: Connect with Zoom or Teleport for virtual sessions.
• Client Notifications: Send reminders and confirmations to clients automatically.

Why we like it: Setmore is a user-friendly app with built-in payment options, making it ideal for businesses that manage client appointments and services.